What's new in Sybiz Visipay 21.02

Sybiz Visipay 21.02

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Important Information

Basic Authentication being deprecated for Microsoft Office 365
Microsoft have begun to move towards Multi-Factor Authentication for Office 365, deprecating the currently available Basic Authentication. Sybiz users are able to utilise this additional security within their solutions from version 20.10. Basic Authentication will continue to be available in Sybiz solutions until Microsoft disable it in the second half of 2021.

Allowance calculations
Before your first pay run using version 21.02 (if upgrading from version 20.00 or below), any allowances with a calculation method of "Per Hour" and a rate of $0 may need adjustment. If your intention is to have a variable allowance amount that is not related to the base rate of the employee or staff type, we recommend changing the calculation method to "Other Item". If your intention is for the allowance to be based on base rates then no change is required.

Operating system compatibility
Certain older operating systems (Microsoft Windows XP, some versions of Microsoft Windows Vista and Microsoft Server 2003) and Microsoft SQL Server (2008/2008R2) are not compatible with Sybiz 21.02 - if uncertain consult your Authorised Business Partner prior to upgrading.

New Features

A brand new Employee Self Service Portal
The Sybiz Employee Self Service (ESS) Portal has been completely rewritten from the ground up. Access Sybiz ESS on your favourite internet browser with an all new modern and functional layout, while the responsive design provides greater user accessibility options for varying screen resolutions and font sizes.

Employee Self Service on the go
Sybiz's ESS capability has arrived on Android and iOS devices. The all new Sybiz Visipay ESS app gives employers and employees leave management and payslip history in a secure, personalised experience. With dedicated functionality for both staff and approval managers, Sybiz's ESS app is an all-in-one leave management resource that makes working from home and adapting to our changing business environment easier for payroll managers and their staff.

Multi-Factor Authentication for Microsoft Office 365
Sybiz customers that use Microsoft Office 365 as their Email Type in Sybiz Visipay can now utilise the added security of Multi-Factor Authentication.

Multi-Factor Authentication can be enabled in Sybiz Visipay version 21.00 by selecting File > Options > Email Options and then unticking the Login Required checkbox. Select the elipses on the Server field and login using your Microsoft credentials as demonstrated in the short video below.

Please note that Multi-Factor Authentication will not accept personal Microsoft account credentials and users must have a corporate login.

Enhancements

New columns in HRM grids
New employee data columns have been added to the Human Resource Management (HRM) enquiry grids for improved filtering and grouping capabilities by department and area levels. New columns include Department, Pay Location, Job Title, Supervisor Name and Staff Type. (CR201144905)

More secure document viewing
Using the Sybiz Visipay Viewer allows users to view documents saved in Visipay from within the software, rather than downloading a visible file to your downloads folder, making viewing confidental documentation more secure on the cloud and on shared devices. Set up the document viewer as your default setting under Options > Company Details > Use Sybiz Viewer.

Public holidays until 2024
National Australian public holidays have added to new and existing databases until 2024, giving users confidence that leave applications will be correctly calculated for dates in the coming years. Now would be a great time to add or review your state based public holidays too. (CR201144946)

Import Prior Year Fringe Benefits
Prior Year Fringe Benefit amounts can now be imported, saving users time by reducing manual entry. (CR200744077)

Improvements to Single Touch Payroll invalidations and errors
Changes have been made to improve exception handling if invalid data is encountered when submitting STP records, making reporting Single Touch Payroll a smoother process for users.

Sybiz Visipay now also prevents invalid characters from being entered into employee number fields when STP is active. (CR190440663, CR190741314)

Fixes and Improvements

21.02

Importing employees with only 1 financial year in the database now imports as expected. (CR210145228)
The Mail token from admin.SystemOption now clears when switching between email option types. (CR201144912)

21.00 & 21.01

Leave requests that are modified after creation now reflect the correct LastModifiedOn data. This is now also an available field that can be put on a customised Leave Request Reports. (CR201044651)
Super funds created through import can now be used without restarting the software. (CR181039270)
Prior year submission is now prevented before the end of financial year. (CR200643931)
Importing leave accruals with character based pay item codes now works as intended. (CR200643970)
Editing a Report Set containing a custom report template will no longer revert the custom report to the standard report. (CR180838434)

What's New